Mailroom Automation Software

Mailrooms are hectic, but there’s an easier and automated way to separate, sort, classify, and extract data from physical and electronic documents. Ephesoft gives businesses the ability to increase productivity, improve processes and enjoy peace of mind through document classification and data extraction solutions.

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Smart Capture® Mailroom Processing


Smart Capture automated technology identifies and organizes documents with precision and speed. The software distinguishes between all categories of documents without inserting patch code pages or separator sheets. Manual mail sorting and distribution becomes a thing of the past, while helping to reduce costly and time-consuming human errors.

Reduction of Mailroom Costs

Human error related to lost documents, delivery delays and manual routing costs vanishes with the implementation of digital capture solutions.

Precise Document Classification

The software recognizes and authenticates key fields faster than a human while continually learning and improving after each experience.

Complete Document Visibility

Documents become available to employees across the globe without having to install or update software at individual workstations.

Reduce Paper Consumption

Ephesoft Smart Capture eliminates the need to physically store paper, reducing costs and freeing up valuable space.

Real-Time Insight & Analysis

Software allows for more informed decisions from decision-makers, with accurate and easily available KPIs, metrics and business data.

Accelerate Mail Response Time

Faster request response times and improved data quality from enhanced information workflows result in happy clients.

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A centralized, digital mailroom represents a giant advance in productivity for an organization. The power of the Smart Capture Mailroom Automation workflow lies in its streamlined functionality, automatic sorting and incredible ease-of-use.

About Ephesoft Transact


The mailroom is the port of entry for thousands of documents containing contracts, payments and sensitive communications. But manually sorting through the mail leads to missing documents, rising labor costs and slower delivery. Ephesoft Transact automatically sorts and classifies documents based on their content before digitally storing them in a safe and secure manner. Mailroom workflows dramatically improve with little to no manual sorting, and documents become available to the appropriate recipients immediately.