GDPR Compliance Solutions

Discover, Unlock, Protect and Secure Unstructured Document Content

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The New Era in Privacy Regulation


On May 25, 2018, a European privacy law, the General Data Protection Regulation (GDPR), will be enforced. This new set of regulations imposes rules on organizations that offer goods and services to people in the European Union (EU), or that collect, utilize and analyze data tied to EU residents. The GDPR is global, and applies no matter where you are located.

There are two tiers of fines:

  1. The lower fine threshold is two percent of a company’s worldwide annual revenue or €10 million, whichever is higher.
  2. The higher fine threshold is four percent of a company’s worldwide annual revenue or €20 million, whichever is higher.

Ephesoft provides GDPR Solutions that focus on the most challenging content: the unstructured information within documents and images, which is a compliance risk. In fact, Gartner estimates that 80% of organizations will fail to fully comply with GDPR by the deadline. Looking forward, Gartner research also predicts that “by 2020, at least 20% of organizations that deploy content and collaboration services will have been accused of noncompliance of GDPR.” Companies need to be aware of what data is kept, who has access to it, what processors are using it and how it is being used. With the large amount of unstructured data, all of these factors are critical to meeting the regulation and creating policies for ongoing compliance.

Controlling Unstructured GDPR Content


Discover and control documents with personal information

Day-to-day management and identification of high-risk documents

Improve document policies to control data subjects and legal compliance

Getting Started


Preparing your organization for the new regulation starts with a focus on how you:

  • Discover, identify and secure documents and data in your systems
  • Comply with new transparency requirements
  • Detect and communicate breaches
  • Train your organization

Ephesoft Can Help


Here are the four key steps to meet the regulatory data privacy mandate

Locate & identify documentsDiscover: Ephesoft’s platform can help organizations locate and identify documents that contain personal information that require management and protection. Organizations often have many content repositories that contain unstructured data, so being able to uncover this data is essential. Smart Capture® and data redaction, using supervised machine learning are viable solutions to meet compliance.

Manage new and existing contentManage: Our technology can be used daily and can be embedded in an organization’s workflow to help manage new and existing content. Ephesoft takes your unstructured data and classifies or indexes the (personal, or any other type of data) data and extracts the metadata into a structured environment so users can easily access and find that data upon request.

Ephesoft Transact and Insight can provide enhanced security controlsProtect: Ephesoft’s platform can provide enhanced security controls that enable organizations to quickly respond to vulnerabilities and identify breaches.

Report: By creating a private information catalog and inventory, your documents and unstructured data are available so you can easily comply with requests.

Want more information? Contact us today, and let us get you on track for compliance.

Ephesoft GDPR Solutions


Ephesoft’s smart document capture platform can meet just about any need when it comes to unstructured data in the form of documents in the cloud or on-premises. Our platform can help identify, classify and analyze your content and processes that have EU citizens’ private information by crawling through repositories and turning your data into a searchable, structured format. Then, based on your privacy policies, you can retain, redact or eliminate that data. Below are some samples of how Ephesoft technology can help you comply with any privacy regulation.

Ephesoft Transact: Real-time Discovery and Protection

Ephesoft Transact’s Web Services can be used as a risk detection mechanism. Pass a document and immediately receive an analysis from the embedded content, even if the document is an image.

Ephesoft Insight: Big Data Analytics for Documents

With Ephesoft Insight, you can process massive repositories and rapidly discover high risk content. With our patented machine learning and analytics engine, the system gets smarter through usage and user interaction, providing insight into your unstructured document content at scale.

Webinar: Avoid the GDPR Pitfall

In this GDPR webinar, Brandyn Campbell (Director of Business Development, Analytics Practice) will demonstrate how organizations can unlock their unstructured content and locate sensitive data to become GDPR compliant.