Lowest Operating Costs
Large organizations that have numerous remote locations, either domestically or across the globe, will have no issue processing their incoming mail documents. That’s because Ephesoft’s Smart Capture® automated mailroom technology is 100% web-based, either on premise or hosted. The flexibility to access information via any workstation around the globe without installing or updating software at each station is a critical benefit. Freed from the frustration of waiting for an important piece of mail or a large order, employees can move on to more pressing tasks, such as customer service.
Reduction of Mailroom Costs
The most visible and practical benefit of implementing a digital mailroom is the substantial reduction in cost. Manual routing costs, lost documents, delays in processing within a mailroom are virtually eliminated. Human error is virtually removed from the equation, all with a reduction in labor costs.
Improved Productivity in Less Time
Automatic document capture rapidly and accurately routes mail in mere minutes! Antiquated mailroom processes can take up to days or weeks, with manual handling and handoffs of documents often leading to errors. With Ephesoft, important documents are processed faster and more efficiently. Existing resources can be reassigned to maximize production and profit within the organization.
Ephesoft’s platform manages your entire document workflow, ensuring document types are classified, validated and stored in the correct repository. The system can be tailored to fit your organizational needs. If there is sensitive material, only those with approved access may view the documents. Missing or misplaced documents are a thing of the past. Powerful and accurate scanning technology quickly captures the document type data, safely storing it the first time.
Quick Response Time
The right business decisions depend on thorough and timely information. When important mail is waiting to be processed, it slows down the entire company. From new orders, approvals, contracts and other important documents, decision-makers can’t afford to wait for information. With Ephesoft, they don’t have to.
A digital mailroom represents a giant advance in productivity for an organization. The power of the Smart Capture® Mailroom Automation workflow lies in its flexibility, functionality and incredible ease-of-use.