Automate documents to multiple processes while allowing other departments to work together on a single platform. Efficiently process high-volumes of documents in varying formats from numerous sources: correspondence, contracts, reports, records, surveys, census forms, voting ballots, pension forms, tax data, etc.
Improve Service to Constituents
Enhance information flow with increased access and improved data quality from a variety of records. Provide better constituent service with faster request response times.
Lowest Operating Costs
Large organizations that have numerous remote locations, either domestically or across the globe, will have no issue processing their incoming documents. That’s because Ephesoft’s Smart Capture® automated technology is 100% web-based, either on premise or hosted. The flexibility to access information via any workstation around the globe without installing or updating software at each station is a critical benefit. Freed from the frustration of waiting for an important piece of mail or a batch of records, employees can move on to more pressing tasks, such as customer service.
Reduction of Mailroom Costs
The most visible and practical benefit of implementing a digital capture solution is the substantial reduction in cost. Manual routing costs, lost documents, delays in processing within a organization are virtually eliminated. Human error is virtually removed from the equation, all with a reduction in labor costs.
Improved Productivity in Less Time
Automatic document capture rapidly and accurately routes mail in mere minutes! Antiquated processes can take up to days or weeks, with manual handling and hand-offs of documents often leading to errors. With Ephesoft, important documents are processed faster and more efficiently. Existing resources can be reassigned to maximize production and profit within the organization.
Ephesoft’s platform manages your entire document workflow, ensuring document types are classified, validated and stored in the correct repository. The system can be tailored to fit your organizational needs. If there is sensitive material, only those with approved access may view the documents. Missing or misplaced documents are a thing of the past. Powerful and accurate scanning technology quickly captures the document type data, safely storing it the first time.
Quick Response Time
The right business decisions depend on thorough and timely information. When important mail is waiting to be processed, it slows down the entire company. From new orders, approvals, contracts and other important documents, decision-makers can’t afford to wait for information. With Ephesoft, they don’t have to.